Communities of Practice (CoPs) funding

(Last updated on 28 November 2019)

Important Notes

You must submit your proposal to the Human (non-clinical) Research Ethics Panel to obtain ethics/safety clearance in parallel while the TDG Panel is reviewing your application. The TDG Secretariat will confirm that you have obtained clearance from the said Panel after the review, please note that TDG cannot support any project without ethical clearance.

Depending on when your proposal will be finally approved, the actual start and completion dates of your project may differ from your proposed ones.



As defined by the UGC, a community of practice shares a common interest to promote teaching and learning quality. The CoPs funding should be used to bring together a network of outstanding teachers and other participants to involve in the scholarly discussion of teaching and learning, and to work on a teaching and learning topic of their concern.

The CoP initiative to be proposed should demonstrate that:

  • it can further assist our students to achieve the HKBU Graduate Attributes
  • it can facilitate the University to address the issues as set out in our long term vision for teaching and learning – Institutional Strategic Plan 2018-2028

This funding will support projects which are of direct relevance to teaching and learning. Production of scholarly work on teaching and learning issues as part of the project will also be strongly encouraged.



Eligibility for CoPs Support

All full-time staff members (including academic and non-academic staff whose duties involve aspects of teaching and learning of UGC-funded programmes) are eligible for applying for the CoPs funding. Existing CoP projects could also make a subsequent application to sustain their worthwhile initiatives and to propose any new endeavours with justifications. As CoPs involved collaborative efforts, it is envisaged that each proposal to establish a CoP should consist of ONE principal coordinator and at least ONE coordinator. Members of the CoPs can include academic/teaching colleagues, administrators, research assistants, UGC-funded undergraduate and postgraduate students. To nurture and sustain a culture for CoPs in the University, it would be ideal to include participants at different levels and different stages of their career. As a suggestion of Dr. Milton Cox, our CoP consultant, the optimal size of a CoP would be ranged from 8 to 12 people, among which at least 5 of them should be HKBU members (i.e. existing full-time staff and/or students).



Application Form

CoPs Application Form

Completed application forms should be submitted to the TDG Panel for vetting via Dr. Eva Wong, the Secretary to the TDG Panel (email:



Criteria for Selection

CoP proposals should be in line with HKBU’s institutional teaching and learning objectives. Each proposal will be reviewed by up to FIVE reviewers. Reviewers will apply the following criteria in considering applications for funding:

Intrinsic Merit
  • Promoting pedagogic research and scholarship of teaching and learning
  • Developing new pedagogical or teaching approaches
  • New ideas regarding aims, objectives and/or methods of teaching and learning
  • Clear/Feasible implementation plan
  • Involving student(s) as investigator(s) to benefit their learning
  • Involving collaboration with colleague(s) outside the PI’s department
Project Outcomes and Evaluation
  • Achievable and appropriate intended outcomes
  • Ongoing monitoring process included
  • Mechanisms to monitor the effectiveness of the project
  • Process for outcomes evaluation and improvement
  • Likely to continue as part of regular programme in future
  • Outcomes likely to apply in a wider context
Alignment to University’s Strategic Direction
  • Addressing the issues set out in Institutional Strategic Plan 2018-2028
  • Assisting students to achieve the HKBU Graduate Attributes
Other CoP-related Features
  • Addressing a pertinent teaching and learning issue at HKBU
  • With clear goals, a variety of activities and intended outcomes. The roles and responsibilities of CoP coordinators and members are clearly defined
  • Likely to enhance the teaching/learning environment for sizeable numbers of teachers/students within and/or outside the University
  • Plans for extending the CoP to a broader population in the University community and for sustaining the initiative(s) in the future
  • Ways to share the findings/outcomes within and outside the University community



Funding Limit of CoPs

To assure that each CoP is sustainable in terms of its size and its impact, requests for the CoPs funding should range from HK$200,000 to HK$500,000.



Purposed Budget Items

Budget items proposed should be of direct relevance to the project and with sound justifications. Items to be supported by the CoPs funding are as follows:

  • attendance in relevant workshops and local and overseas conferences for individual colleagues (Funding support to individuals for workshops and conferences attendance should not account for more than 20% of the budget requested, and should have a ceiling of HK$20,000 per person per project);
  • organizing relevant events and functions like conferences, seminars, retreats, study visits, networking etc.;
  • engagement of renowned consultants/facilitators for the CoPs, either discipline-specific or theme-based;
  • acquisition of reference materials;
  • creation of web-based platform to facilitate sharing by the CoPs members;
  • dissemination of the good work and materials produced by the CoPs to encourage expanded and continued participation from frontline academic staff, postgraduate and undergraduate students;
  • employment of administrative/project staff to support the CoPs activities;
  • provision of assistance/relief on teaching/research to facilitate members’ participation in the CoPs; and
  • assessment of the CoPs initiative and publication of outcomes/output of CoPs.

Please note the above list of items is not exhaustive. However, it must be noted that renovation or conversion of physical space for CoPs, and other one-off expenditure without sustainable outcomes will not be supported. Regular items/consumable/activities normally supported by Departments/Faculties/Schools should not be supported with the CoPs funding.



Reporting and Outcomes Dissemination

As a condition of receiving the funding, principal coordinators and members of the CoPs (completed and on-going) have to:

  • submit a final report to the TDG Panel within three months after the completion of the project; the requirement of a progress report is subject to the duration of the project;
  • participate in the University’s overall assessment of the entire CoPs initiative; and
  • facilitate/participate in teaching and learning workshops/seminars organized by HKBU and/or the UGC. The main objectives of these activities are to promote a culture of professional development and sharing of good practice within the University, and with the global education sector.




For any enquiries, please feel free to contact Dr. Eva Wong, Secretary to the TDG Panel (ext. 7242, email: