Information for Applicants

(Last updated on 17 November 2021)

Workflow of TDG Applications

Under normal circumstances, TDG applications submitted to the TDG Secretariat are processed according to this WORKFLOW which sets out the steps to be undertaken by both of the TDG Panel (and its Secretariat) and the Principal Investigator (PI).

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Important Notes on Obtaining Ethical Clearance for your Proposal

Guidelines (with sample screenshots) for Obtaining Ethical Clearance from the Research Ethics Committee (Download here!)

You must submit your proposal to the Human (non-clinical) Research Ethics Panel of the Research Ethics Committee (REC) to obtain ethics/safety clearance in parallel while the TDG Panel is reviewing your application. The TDG Secretariat will confirm that you have obtained clearance from the said Panel after the review. Please note that TDG cannot support any project without ethical clearance. You are strongly advised to follow the above Guidelines for the procedures and an example of applying for ethical clearance from the REC.

Depending on when your proposal will be finally approved, the actual start and completion dates of your project may differ from your proposed ones.

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Application Forms

Application forms for TDG are obtainable from the following links:

TDG Seed Funding – TDG 1 Application Form (for small-scale TDG projects)
TDG Application Form (for both usual and collaborative TDG projects)
CoPs Application Form
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Funding Limit of Teaching Development Grants

4 categories of grants are available:

  1. TDG Seed Funding – TDG 1
    This grant is intended for small-scale, single-proposer teaching and learning projects. The funding ceiling is HK$50,000, and the maximum duration is 18 months with no extension request accepted.
  2. Staff-Initiated Development Projects
    This is the usual TDG grant supporting innovations, new ideas and experiments to enhance teaching and learning. The maximum funding set for each single-proposer proposal is HK$200,000.
  3. University and/or Departmental Collaborative Endeavours
    To enhance the impact and sustainability of our TDG projects, collaborative efforts and endeavours at both the University and Departmental levels as well as with external organizations are highly encouraged. TDG proposals which involve collaboration within/across Departments/Faculties and/or external organizations will have a grant ceiling of HK$300,000.
  4. Communities of Practice (CoPs)
    The CoPs funding set for each proposal would range from HK$200,000 to HK$500,000, depending on the sustainability, size and impact of the proposal. A more detailed application form is available for applying for TDG to support a CoP.
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Submission of Applications

Completed application forms should be submitted to the TDG Panel for vetting via the following way:

  • Send along the hardcopy of application to the following address;
    Dr Theresa Kwong
    Centre of Holistic Teaching and Learning
    AAB803, 8/F, Academic and Administration Building,
    No. 15 Baptist Rd, Baptist Rd Campus,
    Kowloon Tong
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Criteria for Selection

Based around the order of funding priorities, selection of TDG proposals will be carried out according to the following criteria:

  • Intrinsic merit (Double weighting applies for these criteria)*
    • Addressing significant issue in respect of teaching and/or learning
    • Promoting pedagogic research and scholarship of teaching and learning
  • Innovation (Double weighting applies for these criteria)*
    • Developing new pedagogical or teaching approaches
    • New ideas regarding aims, objectives and/or methods of teaching and learning
  • Design
    • Appropriate project design with clear goals and specific activities/methodology
    • Clear/Feasible implementation plan
    • Involving student(s) as investigator(s) in the project
    • Engaging students to benefit their learning
    • Involving collaboration with colleague(s) outside the PI’s Department/Faculty and/or individual(s) from external organizations
    • Appropriate budgeting
  • Project Outcomes and Evaluation
    • Evaluation mechanisms to ensure the project is effective in achieving the outcomes
    • Achievable and appropriate intended outcomes, including how the project could enhance the teaching and learning quality, and the number of target students involved in the project
    • Ongoing monitoring process included
  • Impact
    • Likely to improve teaching and/or learning for sizable numbers of teachers/students
    • Likely to continue as part of regular programme in future
    • Outcomes likely to apply in a wider context
  • Alignment to University’s Strategic Direction

* Double weighting applies for these selection criteria due to their direct relevance to the primary purposes of TDG on enhancing the teaching and learning quality of our University.

Important Note: As a condition attached to TDG, all new TDG project investigators would be strongly encouraged to join the University’s assessment exercise.

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New Guidelines on Budget Adjustments Made after the Approval of Proposals

  1. Project investigator(s) will NOT be allowed to change any budget items in the project unless with strong justifications once the proposal is approved;
  2. In case of any need(s) of adjusting the budget, project investigators should submit their application providing sound justifications, together with a revised proposal, highlighting the impact of the proposed change on the budget; and
  3. The following budget items are limited to a maximum change of 10%:
    • Staffing,
    • Conference expenses, and
    • Expenses relating to student participation in the project.
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Withdrawal Process for TDG Applications

In any case, the initiation of a Withdrawal Request can only be made by the Principal Investigator (PI) should there be strong reasons supporting his/her request. No Withdrawal Request will be considered after the first half of the duration of an approved project.

Should a PI decide to withdraw an application submitted to the TDG Secretariat before formal review, the PI should inform the Secretariat via email listing the reasons for doing so. However, once the TDG application has gone through the formal review and is approved by the TDG Panel, a Withdrawal Request will only be considered if a justification statement listing the reasonable reasons as perceived by the TDG Panel is provided.

Should the TDG Panel approve the Withdrawal Request, a notification email will be sent to the PI, with copies sent to his/her Department Head and School/Faculty Dean. In addition, all unspent funding of the approved project will be returned to the TDG Central Pool. The PI will also have to submit a written report and financial report if he/she has spent part of the approved funding.

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Proposed Budget Itemsupdated

1.1 Types

  1. Student Project Assistant/Helper
    Student Project Assistants/Helper should be current HKBU students.
  2. Project Assistant
    Project Assistants are available on a short-term basis. Based on the need of each case, the appointment can be made on a full-time or part-time basis and for a period as the case warranted.

1.2 Pay Rates

  1. Student Project Assistants will be remunerated at the standard hourly pay rate for part-time helpers recommended by the Finance Office. The pay scale for project assistants appointed for TDG projects follows the “Pay structure for Research Staff” (up to the salary level of Senior Research Assistant) as stipulated by the Personnel Office.

1.3 Detailed justification would need to be provided for recruitment of all project-related staff. Expected duties of each project-related staff member and duration of employment should be stated clearly. The duties expected of a Project Assistant would be to work directly with the Principal Investigator to assist in performing the duties as stipulated in the endorsed TDG proposal.

1.4 The Principal Investigator should ensure that the recruitment of any part-time project assistants for the project would not violate the University policy which stipulates that full-time postgraduate students receiving studentship would not be allowed to take up paid part-time work as well.

1.5 If a honorarium for guest speakers/individuals who have contributed to the project is proposed, the PI should provide relevant justifications and benchmark references to facilitate assessment of the proposed amount of honorarium. The TDG Panel shall, based on the availability of funding, decide whether the proposed honorarium is appropriate/acceptable.

2.1 Normally equipment such as computers, printers, audio-visual equipment, etc. will not be funded. The Head of Department should be consulted first on the availability of the equipment from the Department or elsewhere in the University.

2.2 At the completion of the project, the equipment will be kept in the Faculty/School office and made available to all staff in the Faculty/School unless it is needed for on-going project development.

3.1 The term “Miscellaneous” includes items such as stationery, computer paper, fax, postage, etc. Normally, a maximum amount of HK$2,000 can be requested.

3.2 Other general expenses items may include minor computer equipments or electronic consumables such as films, tapes,CD/DVD/Blue-ray disks, USB flah drives, etc.

3.3 Purchase of specialized books and other teaching materials such as electronic resources, software and non-print materials that are needed for the project is allowed only if these items are not available by other means (e.g. department/faculty funding for teaching materials, etc.). Other incidental materials or non-traditional teaching and learning materials (which are directly relevant to the project) will also be supported with sound justifications.

3.4 The request for funding on the production cost of publication would not generally be supported.

3.5 Travel expenses and overseas trips (including trips for exchange of students and staff) and other one-off events without sustainable outcomes are generally not supported.

3.6 The request for the purchase of furniture, such as computer table, cabinet, etc. will not be considered.

3.7 For projects demanding support services, the Principal Investigator concerned should check the available services within the University (e.g. ITO for technical support services, CHTL/ITO for eLearning support, etc.).

Please click HERE for a list of budget items not supported by the TDG Panel.

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